Recently, we were asked to register a Japan branch of a German entity (GmbH). The following is a brief description of the process involved.
Collect information about the German entity (GmbH)
In order to collect information about the German entity (GmbH), we requested the following documents from the client.
Articles of Incorporation（Gesellschaftsvertrag）
Commercial Register Extract（Handelsregister）
From the documents above, we extracted the information needed for registration of a Japan branch of a foreign corporation and summarized these into an Affidavit. Standard matters registered for the Japan branch of a Foreign Corporation:
Method of Public Notice (Announcement)
Laws of Incorporation
Total Number of Shares Authorized for Issue
Total Number of Issued Shares
Amount of Capital
In the case of a German entity (GmbH), since the Commercial Register Extract（Handelsregister) contains the company name, address, amount of capital etc, we could draft the Affidavit using the extract information.
Notarization of Affidavit
In this case, one of the company directors (Geschaftsfuhrer), a resident of Germany signed the Affidavit in the presence of a German Notary Public and had the Affidavit notarized.
Registration of Japan Branch
Using the above notarized Affidavit, a registration application was filed with the Legal Affairs Bureau office with jurisdiction over the location of the Japan branch.
The date of establishment of the Japan branch is not the registration application date, but rather an establishment date that was decided by the foreign corporation is registered.
For more information, please inquire at https://shimax-legal.com/english/contact/